SBC Meeting Notes – 4/7/2021

Andrea Nixon made a motion to approve the meeting minutes from March 10, 2021, seconded by
Ron Lum. Andrea called for a roll call and voting was as follows;

1. Carlos Colley-Yes
2. Andrea Nixon- Yes
3. Ida Gordon-Yes
4. Thea Stovell- Yes
5. Cindy Sypher-Lopez-Abstain
6. William Alexopoulos-Abstain
7. Ron Lum- Yes
8. Adam Smith- Yes

Ida thinks we should get feedback from the Town Council in reference to re-districting. Ida wants to schedule a meeting with the Town Council to keep them abreast of what is going on with the project. William Alexopoulos says the Town Council is aware of what is going on.

TSKP and CES (TSKP’s Mechanical Consultant) presented the attached presentation on different mechanical systems. Some of the discussion included the following;

• The MSBA requires the building to be solar ready but will not reimburse for solar.
• The High Efficiency VRF is built into the cost estimate.
• Maintenance will need to be taken into consideration when choosing a system.
• A maintenance contract will be needed once the warranty expires.
• VRF is similar to a mini split concept and can be tied in with 50 systems.
• The main unit will be installed on the roof.
• Different units may be installed in different rooms depending on the room size.
• Heating, fully cooling and doubling the square footage of the building will raise operating cost.
• If the school is used for summer school AC or De-Humidification is highly recommended.
• The consensus was to use the High Efficiency VRF system.
• The MSBA will reimburse an additional 2% if the project exceeds the current energy code by 20%.

LEED Certification:

• The project is aiming for LEED Silver Certification
• The difference between Silver and Gold depends on the materials selected, low VOC, construction practices, operating procedures, etc.
• Controllability of mechanical systems can’t be determined at this time, but there are a number of ways it can be achieved.
• TSKP will put a list together on what is needed to achieve Gold.

March 17th Public Presentation Feedback:

• During the March 17th presentations there were issues with the links not working, that were resolved. More people need to get involved.
• There have been some comments on Facebook.
• Parents are concerned about the relocation to the Devine site, with students having to cross a major road. It was noted that at either location some students will need to cross a major road.
• Parents raised concerns over the proximity of Donovan to Devine causing traffic issues.
• Need a plan on re-districting.

Website Updates:

• Christina Opper continues to build pages in the background, they will be activated when completed
• Christina Opper and Judy Littlejohn continue to check the project email account every
  couple of days.

Meetings dates will be moved to the 1st and 3rd of each month. The next meeting will be on May 5th. Andrea made a motion to cancel the April 21st meeting, seconded by Carlos. Andrea called for a roll call and voting was as follows;

1. Carlos Colley-Yes
2. Andrea Nixon- Yes
3. Ida Gordon-Yes
4. Thea Stovell- Yes
5. Ron Lum- Yes
6. Adam Smith- Yes
7. Keith Wortzman- Yes

Andrea made a motion to approve Daedalus Invoice # 39149-01, in the amount of $ 12,000 and TSKP’s Invoice # 10 in the amount of 34,748.84, seconded by Carlos. Andrea called for a roll call and voting was as follows;

1. Carlos Colley-Yes
2. Andrea Nixon- Yes
3. Ida Gordon-Yes
4. Thea Stovell- Yes
5. Ron Lum- Yes
6. Adam Smith- Yes
7. Keith Wortzman- Yes

At the last meeting there was some concerns about outreach to parents and that there were no additional meetings scheduled. The project website contains all meeting presentations, meeting minutes from past meetings, agendas, and dates of all upcoming meetings. A request was made to provide more details on the re-districting plan before a final decision is made. The Randolph School Committee policy states that the Superintendent makes the redistricting recommendation and the School Committee votes. The District has begun the process of moving Pre-Kindergarten students back to their local schools for kindergarten and that new enrollees are placed in schools based on the redistricting plan. At the July 9, 2020 School Building Committee Meeting redistricting was discussed. The topic will be added to the next School Committee Agenda for discussion and consideration.

Andrea made a motion to adjourn, seconded by Ida. Andrea called for a roll call and voting was as follows;

1. Carlos Colley-Yes
2. Andrea Nixon- Yes
3. Ida Gordon-Yes
4. Thea Stovell- Yes
5. Ron Lum- Yes
6. Adam Smith- Yes
7. Keith Wortzman- Yes