SBC Meeting Notes – 1/27/2021

The Preferred Schematic Report will be submitted to the MSBA on February 24, 2021. Ms. Stovell is currently updating the Educational Program. There has been a lot of information added to the Ed Program on project-based learning and building use. Thea Stovell is having a final meeting on Friday to review and will have a draft to Richard on Friday or Monday.

TSKP is working through the PSR binders and documenting the Devine Site. The Phase One Site Assessment has been released and they have begun pulling stuff together and coordinating meetings onsite to go through record searches. At the last building committee meeting TSKP had an estimate for a survey that also included flagging the wetlands for $20,900 at the Devine site. TSKP received more proposals and now has a quote for $17,000. TSKP will release the survey proposal at the end of the week. The snow on the ground may slow up the survey work but the surveyor can begin on site once the snow is clear.

TSKP had a discussion with Thea Stovell last week on the breakout areas and how they should be used and relate to the classrooms. Plan refinement is being done in the background. Before the PSR submission on February 24th a budget update will be prepared.

Ms. Gordon would like Thea Stovell to have the School Committee review the Educational Program before submitting to the MSBA, Thea Stovell will share when finalized. Ms. Gordon would like to review just the project-based learning issues. Ms. Gordon would like a roof garden incorporated into the Lyons. Thea stated that a garden is in the plan, maybe not on the roof. The District is putting together a three-year timeline to develop staff expertise in project-based learning.

Pam Davis would like Sensory Development incorporated into the design. TSKP noted that there will be a sensory room, and there is a lot of social/emotional learning being done throughout the District. Keith Wortzman suggests reaching out to the local collaborative where Ms. Stovell sits on
the board and also visiting the newly constructed Stoughton High School.

After the PSR submission, there will be a “Facilities Assessment Subcommittee” meeting with the MSBA, OPM, Thea Stovell and TSKP. At the meeting, all materials submitted to the MSBA will be reviewed in detail, and changes may be requested prior to the MSBA Board Meeting in April. Richard will forward the date of the Board Meeting.

Andrea made a motion to approve the meeting minutes from January 13, 2021, Pam seconded the motion. Andrea called for a roll call and voting was as follows;

1. Carlos Colley-Yes
2. Brian Howard-Yes
3. Steve Nesterak-Yes
4. Andrea Nixon-Yes
5. Thea Stovell-Yes
6. Pam Davis-Yes
7. Keith Wortzman-Abstain
8. Ida Gordon-Yes

7 yes, One Abstain

The invoices that were on the agenda to be approved at the December 16th meeting were not formally approved at that meeting.

Steve made a motion to approve the TSKP December 1, 2020 and Daedalus November 27, 2020 invoices, Brian seconded. Ida called for a roll call and voting was as follows;

1. Carlos Colley-Yes
2. Brian Howard-Yes
3. Steve Nesterak-Yes
4. Thea Stovell-Yes
5. Pam Davis-Yes
6. Ida Gordon-Yes
7. Keith Wortzman-Yes
8. Andrea Nixon-Yes
9. Adam Smith-Yes

Daedalus requested postponement of action on their December invoice in the amount of $10,000 until February. Looking for approval of the January 4th TSKP invoice # 8 in the amount of $10,000.

Steve made a motion to approve the TSKP bill for $10,000 for January and also extend an appreciation to Richard for extending out his payment schedule, Brian seconded the motion. Andrea called for a roll call and voting was as follows;

1. Carlos Colley-Yes
2. Brian Howard-Yes
3. Steve Nesterak-Yes
4. Andrea Nixon-Yes
5. Adam Smith-Yes
6. Thea Stovell-Yes
7. Pam Davis-Yes
8. Keith Wortzman-Yes
9. Ida Gordon-Yes

Unanimous

There were some glitches with the website, emails weren’t being responded too, and the problem is now fixed. Tieshia Walton and Christina Opper are working on organizing the website. Christina will contact Ms. Gordon and Thea Stovell in reference to public outreach. Christina is looking at distributing informational flyers. Pam suggested an electronic newsletter. Andrea suggested sending the newsletter through the Connect Ed Program app used by the District. Christina, Adam and John Monahan have had previous conversations about utilizing the Districts outreach platforms to contact the
parents of students. There needs to be a determination on how to reach out to residents that don’t have the Connect Ed app. There is a space on the website where you can sign up for newsletters, but there have not been a large number of people signing up. Brian has a system that can notify the Town about the website. Maybe a banner on RCTV that displays the project website information. Ms. Gordon suggested putting updates on the school website to direct people on where to go. Adam thinks the website is linked to the RPS site but will double check. Adam would like the selected site information added to the website. A complete update on community outreach will be presented at the next meeting.

Andrea made a motion to adjourn, seconded by Pam. No roll call.